Appendix: Team Organization
Team Goals
- Creating a product that can withstand more then just a few uses.
- Making a user experience that is usable by most indviduals.
- Documenting our steps during development to keep track of where the project is currently at.
- Communicating at every step of the process
- Keeping each other in sync as we work so no one indvidual is left behind
Communication Channels
Appendix Table 1: Team Member Communication Modes
| Name | First Choice Communication | Second Choice Communication | Third Choice Communication |
|---|---|---|---|
| Cristopher Echeverria | Group chat | Voice call | In person |
| Khalid Hamdam | Group chat | Voice call | In person |
| Julian Mitchell | Group chat | Voice call | In person |
| Elisabeth Sabbagh | Group chat | Voice call | In person |
Main Method for Group Communication
The primary method for group communication is through our group text chat.
Communication Procedures
- Team members if they need to communicate a issue or plan change, other will respond. If more help is needed we can schedule a voice call through zoom or discord.
- For instructor corespondense, we will have one main memebr do most of the responses, making sure to cc the other members whenever the communication is sent through email.
Meeting Schedule
Appendix Table 2: Weekly Schedule
| Time | Sunday | Monday | Tuesday | Wednesday | Thursday | Friday | Saturday |
|---|---|---|---|---|---|---|---|
| 8:00 AM | - | - | - | - | - | - | - |
| 9:00 AM | - | - | - | - | - | - | - |
| 10:00 AM | - | - | - | - | - | - | - |
| 11:00 AM | - | - | - | - | - | - | - |
| 12:00 PM | - | - | - | - | - | - | - |
| 1:00 PM | - | - | - | - | - | C,K,J,E | - |
| 2:00 PM | - | - | - | - | - | C,K,J,E | - |
| 3:00 PM | - | - | - | - | - | C,K,J,E | - |
| 4:00 PM | - | K,J,E | - | K,J,E | - | C,K,J,E | - |
| 5:00 PM | - | K,J,E | C,K,J,E | K,J,E | C,K,J,E | C,K,J,E | - |
| 6:00 PM | - | C,K,J,E | C,K,J,E | C,K,J,E | C,K,J,E | C,K,J,E | - |
| 7:00 PM | - | C,K,J,E | C,K,J,E | C,K,J,E | C,K,J,E | C,K,J,E | - |
| 8:00 PM | - | C,K,J,E | C,K,J,E | C,K,J,E | C,K,J,E | C,K,J,E | - |
| 9:00 PM | - | C,K,J,E | C,K,J,E | C,K,J,E | C,K,J,E | C,K,J,E | - |
Table Legend for Appendix Table 2
| Name | Abbreviation |
|---|---|
| Cris | C |
| Khalid | K |
| Julian | J |
| Elisabeth | E |
Meeting Coordination
- Text reminders will be the main way to remember about meetings, along with personal calanders.
- IF a new meeting is needed we will text the group chat, along with if the meeting time needs to be pushed forward or back
- Prefered meeting format will be through a voice call like zoom or discord
- If the call is needed right at the moment, the team can just hop into a phone call
Roles & Responsibilities
Appendix Table 2: Project Roles and Duties
| Role | Duties |
|---|---|
| Communication leader (Elisabeth Sabbagh) | Schedules team meetings, creates and distributes an agenda for each meeting, and runs each meeting, along with communicating with instructors |
| Meeting recorder (Julian Mitchell) | Takes minutes of each team meeting, including attendance, and records action items and to whom they are assigned |
| Assignment leader (Cristopher Echeverria) | Coordinates the team's work on a given assignment to Canvas before the due date |
| Project monitor (Khalid Hamdam) | Tracks the team's progress relative to the project schedule (Gantt chart) and keeps team members apprised of deadlines and project status |
Conflict Recognition & Resolution
For conflicts, we will first discuss within the group to see if there is a solution we can make happen. If the issue is unable to be solved, we will then make a meeting with a professor to see if a solution is possible that way instead.
Signatures
Cristopher Echeverria, Khalid Hamdam, Julian Mitchell, Elisabeth Sabbagh